Boards of Directors require effective communication to set the corporation’s objectives and help it achieve the targets. However, their communication can also reveal private information, including financial information that could be devastating in the wrong hands.

That’s why secure board communication is so important, especially when technology changes the way business operates. In order to achieve this, boards must be proactive and implement secure collaboration tools like board portals or real-time messaging platforms. It is also crucial for boards to be able to track and evaluate their own governance performance, including their method of securing communication.

For example, a board portal that facilitates a seamless transition between formal and informal channels of communication — such as group chats, email, and texting — is crucial for secure board communications. This type of software offers boardroomsolutions.org/best-driver-update-software a private, safe way to collaborate and share files. It also allows for real-time discussions and file sharing. It should be equipped with features that allow for complete control over access and deletion, as well as security protocols such encryption and backup.

In addition to a solid board portal secure instant messaging and meeting scheduling tools are crucial. These tools should be easy to use, similar to popular email, texting or phone apps. Additionally, they should be equipped with additional security features, such as the ability to deactivate messages, preset contacts, and automatically send read notifications, and the “view-only” attachment option that blocks downloads, exports, screen captures and forwarding. To ensure that data is not lost it is recommended that they be backup in multiple locations and remote locations.