A digital board meeting can be a great way to have a discussion in the boardroom with remote participants. These meetings are a great alternative to face-toface meetings and can be used in conjunction with board meetings held in person when required. The advantages of virtual boardrooms include greater involvement from remote directors, less paperwork and a more efficient method of managing meetings. In addition, the use of an electronic meeting system will reduce the cost for board members by eliminating printing costs and reducing travel costs.

Start by testing your software with the attendees in person before the meeting. This will ensure that everyone is familiar with the software and is able to follow along with ease. The meeting should also be scheduled at the time that is comfortable for everyone involved, allowing them to avoid distractions and stay focused. It is advisable to conduct the meeting using video chat, so that all directors are able be able to hear each other as well as view the speakers.

Plan your agenda and be prepared ahead of time for your online board meetings. This will allow you to save time during the meeting and let you concentrate on more important matters. Be sure to ensure that you have enough time for each item on the agenda to give plenty of time to discuss the topic. In addition, you should establish the tone for the meeting by adhering to the board meeting etiquette. You can, for instance turn off your voice when you’re not speaking.

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