Board Meeting Online is a method for a group of participants to meet without having to change other meetings or travel for long distances. It can be used by companies, nonprofits, and other organizations to discuss the vision, goals, and policies of the organization and also to establish policies to meet the goals. The process is carried out using video conference software and a video conferencing system. The software lets you document and track board decisions online.

While the convenience of a remotely facilitated board meeting may be appealing, it could also lead to less effective discussions and more paperwork. A few simple guidelines can make an online meeting as efficient as is possible. It is essential that the participants have a reliable Internet connection, that the lighting in the room they’re joining is adequate and that their phones be in vibrate mode. Ringtones can disturb the discussion. A second suggestion is to ensure that everyone can see one another clearly and that the software permits the use of charts and graphs. Lastly, it is a good idea to limit the duration of every meeting to less than one hour, as fatigue can cause attendees to lose their focus and become disengaged. It is also a great idea to include a few breaks in the program so that the attendees get an opportunity to refuel their energy.

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