A board portal is specialist governance software that safely and securely delivers digital board packs to directors as well as their organization’s secretariat. They are automated and simplify making it easier to collaborate, enhanced discussions, and decision-making. They also aid in aligning all stakeholders around the strategic direction.

They also save time and energy by decreasing printing, couriering email, and meeting preparation costs. Board members can access board documents and exchange messages using an encrypted, in-app messaging system, even if they are not in the office. They can prepare for meetings and sign documents online or on-app. They can also use the video conferencing feature to attend virtual meetings when they’re unable to attend in person.

What should you look for in a board portal

When choosing a portal for board meetings vendor, ask potential suppliers to provide demonstrations as well as detailed exhaustive https://fitboardroom.com/what-is-a-board-portal/ troubleshooting tips on their site. You should be able to get a detailed quote that includes both the upfront and ongoing costs. Pricing models may vary and be dependent on a flat rate per feature or the number of users. Hence, it’s crucial to compare them.

Security is the main factor in determining the quality of a board portal. It must encrypt all data that is in the process and at rest and provide strict controls on authentication and access rights. It should also have a disaster-recovery plan with a guarantee of uptime and go through regular external audits to ensure availability, privacy, and integrity.